Charitable Organizations and Societies registrations and their filings are not completed by Alberta Registry agents, they are in fact processed directly by Service Alberta at the John E. Brownlee building in Edmonton, or the Service Alberta building in Calgary. For more information, please visit Service Alberta: Registering Charities.
A charitable organization must be registered under the Charitable Fund-raising Act if:
The Act applies to any incorporated or unincorporated organization that is formed for a charitable purpose. It applies even if the organization is incorporated under the Societies Act or registered with Canada Customs and Revenue Agency (Revenue Canada).
It also applies to any person asking for contributions to be used for a charitable purpose or charitable organization, even if that person is not connected to any charitable organization.
A charitable purpose includes any philanthropic, benevolent, educational, health, humane, recreational, religious, cultural or artistic purpose.
WHO DOES NOT NEED TO BE REGISTERED?
To register a charitable organization you must provide the following to Service Alberta:
OBLIGATIONS AND RESPONSIBILITIES AFTER INCORPORATION OR REGISTERING
Once incorporated or registered, the legal entity (corporation, extra-provincial registration, society or non-profit company) must conduct business in Alberta according to the provisions set out in the following legislation:
Failure to comply with certain responsibilities may result in the legal entity being removed from Corporate Registry’s active records. Filing an Annual Return is one requirement that is common to all legal entities, with the exception of Business Names.
Annual return information must be provided by the legal entity each and every year. The annual return provides information about the shareholders of corporations and extra-provincial registrations, or directors and/or officers for societies and non-profit companies.
If the annual return information is not filed, the Alberta Corporation, society, or non-profit company will ultimately be dissolved. If an extra-provincial corporation does not file its annual return information, its registration will be cancelled in Alberta.
Corporate Registry will mail a pre-printed annual return form to an Alberta corporation, society, and non-profit company and Limited Liability Partnership one month prior to the anniversary month of its incorporation. For an extra-provincial corporation, Corporate Registry will mail the annual return to the attorney for service a month prior to the anniversary month of its registration. If the paper form mailed by Corporate Registry is lost, the legal entity is still required to file the required information.
A corporation may either take the actual form or provide the information requested on the form to an authorized service provider for processing. Limited liability partnerships file annual reports. The annual report provides information about the representative partners. If the annual report is not filed, the Alberta Limited Liability Partnership will be struck. For extra-provincial Limited Liability Partnership their registration will be cancelled. A society and non-profit company must provide its annual return information to the Corporate Registry Office.
Alberta corporations must notify Corporate Registry through an authorized service provider within 15 days when there is a change of address and/or change in directors for the corporation.
Extra provincial corporations must notify Corporate Registry through an authorized service provider of changes of address and/or directors in addition to any changes to the attorney for service, whether it is the primary or alternative attorney. Extra-provincial corporations must file their changes within one month of the change.
A trade name (sole proprietorship) registration may change:
These changes must be submitted to an authorized service provider.
Note: If the trade name is no longer used by the declarant or has been sold or given to another individual, the original trade name must be dissolved and a new trade name filed by the new owner/user.
SOCIETIES, RELIGIOUS SOCIETIES AND NON-PROFIT COMPANIES
Societies, non-profit companies, and religious societies are required to file updates of their addresses and changes to their officers and directors. These must be submitted directly to the Corporate Registry Office.
A corporation may amend its name and any of its articles or structure information, such as share capital, restrictions on share transfers, etc. As with all other filings for corporations, these changes must be filed with an authorized service provider.
An extra-provincial corporation must file in Alberta, through an authorized service provider, certified-true copies of amendments which were filed in the home jurisdiction.
BUSINESS NAMES, LIMITED PARTNERSHIPS, LIMITED LIABILITY PARTNERSHIPS
The partnership name, number of partners, and their names and addresses may all be amended. Information relating to the change must be submitted to an authorized service provider.
A society’s change of name or amendment to its objects or bylaws must be filed in accordance with the Societies Act. Two copies of all documents must be submitted directly to the Corporate Registry Office.
A Religious Society may file changes to their name, constitution or bylaws. Two copies of all documents must be submitted directly to the Corporate Registry Office.
A name change or amendment to the capital or bylaws, a non-profit company must prepare its own documents in accordance with Part 9 of the Companies Act and submit them directly to the Corporate Registry Office.